Description

The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University (IU) experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.
The Indiana Memorial Union (IMU) is proud to be part of the Office of Student Life. In its nearly 500,000 square feet of space, the IMU hosts more than 10,000 meetings and events per year, supports student organizations and student programs through its Student Involvement and Leadership Center, and is a popular place to gather for food and drink, studying, go bowling or play pool, or just hang out. It is one of the few experiences that touches every IU student on the campus as well as the building that hosts the most visitors to campus. Through its programs, services, and facilities, the IMU plays a key role in creating a sense of welcome and belonging in the IU campus community.

Job Summary

The Set-up Coordinator ensures that events and activities hosted at the Indiana Memorial Union (IMU) run smoothly by managing the preparation and arrangement of event spaces. This role focuses on creating welcoming and functional environments that meet the needs of various events, from student gatherings to large-scale conferences. By leading setup operations, collaborating with student staff, and maintaining direct communication with clients, the Set-up Coordinator plays a key part in fostering positive experiences that reflect the IMU's commitment to service.
Department-Specific Responsibilities

• Guides and direct part-time student set-up staff during shifts, ensuring meeting and event spaces are prepared according to their scheduled start and end times.
• Coordinates the set-up of function rooms for meetings, catering, and conferences, ensuring all requirements are met.
• Arranges and moves event-related equipment, including tables, chairs, staging, sound systems, audiovisual equipment, and computer equipment.
• Assists with technical setup, ensuring audio/visual and other equipment is properly configured and operational.
• Maintains direct communication with clients to address their needs and provide support throughout events.

General Responsibilities

• Reads and interprets set-up sheets.
• Works with event management concerning logistical requirements.
• Oversees and participates in the set-up of meeting rooms, banquet rooms, performance halls, classrooms, outdoor venues and other facilities.
• Interacts with clients to determine customer needs and resolve problems or concerns.
• Participates in the clean-up of all venues after events and meetings. May perform custodial duties on a regularly assigned area or on an as needed basis. May maintain database to track usage and location of equipment.
• Assembles, operates, and ensures public address and audio-visual equipment is in good working order. Inspects equipment for defects or damage and notifies maintenance personnel or outside service contractors for repairs.
• May maintain database to track usage and location of equipment.
• Consults with supervisor and other personnel to resolve problems, such as facility needs and maintenance, equipment performance, output quality, and work schedules.
• Fills in for supervisor in their absence, scheduling and training hourly employees on work activities.
• Trains employees in work and safety procedures and departmental policies.
• Drives vehicles as needed.

Qualifications

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE
Required

• 1 year of set-up/facility support experience

LICENSES AND CERTIFICATES
Required

• Valid driver's license and ability to be insured by Indiana University upon date of hire

SKILLS
Required

• Ability to work in a safe and efficient manner
• Ability to interpret and follow oral and written instructions
• Knowledge of materials, methods, and the tools used to perform job duties
• Ability to operate the machinery and equipment used in area of expertise including Public Address (PA) systems, audio/visual equipment, spotlights, projectors, screens, overheads, cordless microphones, electrical lighting equipment, and other basic hand tools
• Ability to interpret blueprints or other sketches and drawings
• Ability to operate a computer

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana
This is an in-person position.

Advertised Salary

$17.51 per hour

Work Hours

This position primarily requires evening and weekend availability to support events and activities, and works 40 hours per week.
Flexibility in scheduling is essential to meet the dynamic needs of the role.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Intermediate
FLSA: Nonexempt
Job Function: Operations
Job Family: Events
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.