Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday; 8 am - 5pm
Advertised Salary Commensurate with Experience Posting Date 09/15/2025 Open until filled Yes Closing Date Proposed Starting Date 10/12/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Grants Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary
Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The incumbent will join several other research administrators in SPA.

This employee focuses on administrative support and maintaining a caseload of outbound sub-awards and subcontracts spanning a group of UGA departments, colleges, centers, or institutes. Highly professional customer service drives all activities in SPA. The employee will promote application of uniform guidance, sponsor rules and regulations, and UGA policies and procedures as it relates to sub-award and subcontract preparation, and provide assistance to faculty, staff, and graduate students in this regard. The employee will manage a caseload, engage in data entry in UGAMart, and the Grants Portal, and liaise with other institutions of higher education on behalf of the University and the Research Foundation.
Knowledge, Skills, Abilities and/or Competencies
Grants Assistant I

• Manages a work queue of sub-awards and subcontracts honoring all performance metrics, with appropriate processing times with a high level of supervision.
• Under close supervision, would communicate with faculty, unit, and sponsors after receiving guidance from supervisor and provided those communications involve standard questions/concerns/recommendations.
• Strong commitment to excellent customer service and the ability to engage in data entry, respond to customers, faculty, and co-workers with high levels of supervision and the assistance of a mentor.

Grants Assistant II

• Manages a work queue of sub-awards and subcontracts honoring all performance metrics, with appropriate processing times with a moderate to low level of supervision.
• Engages in supervised communications and would gradually begin communicating independently with faculty, unit, and sponsors after receiving guidance from supervisor and provided those communications involve standard questions/concerns/recommendations.
• Strong commitment to excellent customer service and the ability to engage in data entry, respond to customers, faculty, and co-workers with moderate to low levels of supervision and the assistance of a mentor.

All Grants Assistants (I-II)

• Attention to detail and strong computer skills allow for high volume data entry into multiple electronic systems.
• Ability to establish and maintain effective working relationships with university personnel.
• Ability to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.

Physical Demands
Sitting at computer and desk for long periods of time.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Assembles sub-award and subcontract packages based on documents and data provided by Grants Specialists and Grants Officers in compliance with federal, state, and sponsor rules and regulations as well as UGA policies and procedures.
• Initiates these sub-awards/subcontracts on behalf of the University of Georgia and the Research Foundation and issues the same to subrecipients for signature.

Percentage of time 35 Duties/Responsibilities

• Prepares and records modifications to sub-awards and subcontracts including re-budgets, No Cost Extensions, and other administrative post-award changes, and issues the same to subrecipients for signature.

Percentage of time 15 Duties/Responsibilities

• Records and encumbers sub-awards and subcontracts, as well as amendments in the Grants Portal and the UGA Procurement System, UGAMart.

Percentage of time 15 Duties/Responsibilities

• Manages the central email account for Sponsored Projects Pre-Award and other duties as assigned.

Percentage of time 20 Duties/Responsibilities

• Obtains compliance approvals for Awards and Modifications processed by the contract and award teams and ensures all documents are in the award workspace. Creates cover pages for UGARF awards.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Nicholas Hinson Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents