Description

Position Information

Posting Detail Information

Working Position Title
Events Coordinator (391)

Classification
Events Coordinator

Position Number
00000391

Open Date
09/16/2025

Close Date
10/07/2025

Priority Review Date

Employee Class
Staff

Full-Time/Part Time
Full-Time

FTE
1.00

Position Status
Regular

FLSA
Non-Exempt

Job code
0101

Union Representation
Union

Union Code
AFC - AFSCME C, Local #1890

Unit/Department
Holmes Student Center

College/Unit
Student Affairs Auxiliaries

Division
Student Affairs

Location
HC ADMIN

Link to Department Website or Custom Search Page
https://www.niu.edu/hsc/

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

As an integral part of the educational mission of Northern Illinois University, the Holmes Student Center is committed to providing the campus community with a gathering place that enhances student life, cultivates unity and promotes development through a variety of cultural, educational, social and recreational programs.

Position Summary

Under supervision of the Assistant Director of Event Management, this position interprets policy regarding the eligibility for use of space. This position determines that the request for space is appropriate and available. They coordinate physical arrangements of space and determines appropriate charges for rentals and services provided.

Essential Duties and Responsibilities

Event Management

1. Creates, maintains, updates, or removes reservations for external and internal conference events through collaboration and consultation with client.
2. Determines event space needs and assigns space balancing the needs of the client and abilities of the campus and Holmes Student Center.
3. Creates reservations and coordinates use of space and resources for various outdoor venues including, but not limited to, MLK Commons, Central Park, East and West Lagoons, and the Oderkirk Property.
4. Works closely with campus partners to ensure delivery of services when necessary.
5. Creates reservations for hallway display and tabling activities throughout HSC .

Event Coordination

1. Coordinates various event related services including, but not limited to, catering, audio/visual, staff, or campus services support.
2. Maintains effective communication with all departments involved in every aspect of event production to ensure an outstanding customer experience.
3. Provides on-site coordination and supervision of conference activities and support services.
4. Enforces various campus and building policies pertaining to reservation of spaces and facilities.

Billing

1. Coordinates with HSC Business Office to ensure accurate invoicing for client events and services.
2. Secures client account information and reviews charges with client prior to event.
3. Maintains records and billing statistics on each conference group.

Recordkeeping

1. Maintains accurate records of past event confirmations and contracts.

Supervision

1. Hires, trains, and supervises student event coordinators.

Other Duties

1. Oversees the Office of Dean of Students poster approval process including determining eligibility for approval and maintains poster log.
2. Other related duties as assigned.

Minimum Required Qualifications (Civil Service)

1. High School graduation or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
   1. Professional work experience in event coordination.
   2. College course work in any discipline, as measured by the following conversion table or its proportional equivalent:
      • 60 semester hours equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

1. Knowledge of arena entertainment management or athletic management.
2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
3. Skill in coordinating assignments and schedules within a large University environment.
4. Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one.
5. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
6. Ability to work collaboratively and building strategic relations with colleagues, coworkers, constituents, and volunteers.
7. Ability to effectively plan, delegate, and supervise the work of others.
8. Ability to interact/communicate in a positive matter with a diverse clientele.
9. Ability to communicate effectively in writing as appropriate for the needs of the audience.
10. Ability to identify problems, evaluate alternatives, and implement effective solutions.

Specialty Factors (Civil Service)

None

Preferred Qualifications (Civil Service)

None

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

1. Long periods of sitting or standing.
2. Must be able to lift and carry up to 20lbs regularly.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date
10/15/25

Anticipated Appointment End Date

Percent of Staff Year
1.00

Standard Hours Per Week
37.50

Working Hours
Monday - Friday 8am-4:30pm, one-hour lunch, occasional nights and weekends

Salary
$34,144.50-$35,158.50/Annually; NIU offers a robust benefits package.

Hourly or Semi-monthly Pay Rate/Range
$17.51-18.03 an hour

Earn Type
Hourly

Application Procedure

Application Procedure

Application Procedure

Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

• Credentials Assessment Examination:
  • The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
  • Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Events Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Note: Applicants who may assume that they do not meet the exact minimum qualifications are invited to still apply and provide qualifications and speak to how their background and experiences satisfy those requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

Resume
Cover Letter
List of References

Quick Link to Applicant
https://employment.niu.edu/postings/86489

Is Background Check Required?
Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
[email protected]
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at [email protected] .

Safety Information

NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report .
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.

Applicant Documents

Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae
3. List of References

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
4. If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable