Description

Join a high-performing, action-oriented team restoring Hawaii’s degraded reefs. Kuleana Coral Restoration (KCR) is an Oahu-based nonprofit leading hands-on reef restoration, coral outplanting, and community-driven conservation efforts across Hawaii. We don’t just study problems — we implement solutions. Our programs combine cultural values, cutting-edge science, and local leadership to regenerate marine ecosystems and strengthen coastal communities. For more information on Kuleana Coral Restoration, please visit www.kuleanacoral.org

Job Summary:

The Administrative Manager is responsible for various administrative tasks including maintaining systems and procedures for the organization. They will ensure the proper insurance policy maintenance and abide by all state and federal compliance rules. The ADM is responsible for all financial tracking including but not limited to payroll, billing, budget preparation and reporting, and general finances. They will work closely with outside contractors, vendors, and employees of Kuleana Coral Reefs (KCR) to ensure all administrative tasks are completed and compliant. The Administrative Manager reports directly to the Chief Operations Officer and coordinates with other program managers as needed.

Primary Responsibilities:

Plan and coordinate administrative systems to improve operations and function

Maintain records and back up of important documents

Manage organization’s master schedule and track deadlines

In charge of all accounting functions including payroll

Assist in department budget preparation

Monitor and manage accounts payable (contractors, utilities, etc.)

Monitor and help track grant and permit deadlines and deliverables

Manage all insurance policies

Secondary Responsibilities include but are not limited to:

Manage incoming donations and outgoing acknowledgement letters and gifts

Help to initiate and coordinate goals, deadlines, and projects

Monitor inventory of supplies and help with purchasing of new material

Represent or speak on behalf of KCR at public or professional events as requested

Interact with stakeholders, media, and the public, on behalf of KCR

If you have experience in nonprofit operations, budgeting, or compliance — and want your work to directly support coral reef recovery in Hawaii — we’d love to hear from you. We are looking to fill this position ASAP. We will begin conversations with qualified applicants immediately, so early inquiries are encouraged. Mahalo for your interest in helping us protect Hawaii’s future, one reef at a time.

Requirements

Required Qualifications/Skills:

At least two (2) years of management experience

Knowledge of accounting and budgeting (QuickBooks)

Ability to multitask and problem solve

Effective written and oral communication skills

Experience with scheduling and planning

Excellent organizational skills and attention to detail

Administrative writing and reporting skills

Self-starter with ability to work in a team environment with demonstrated ability to build relationships with management, colleagues, and external partners

Excellent time management skills with a proven ability to meet deadlines

Strong supervisory and leadership skills

Ability to prioritize tasks and to delegate them when appropriate

Ability to function well in a high-paced and at times stressful environment

Interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner

Preferred Qualifications/Skills:

Experience in grant writing and reporting

Knowledge of permitting, insurance, and other compliance rules and regulations

Knowledge of 501(c)3 nonprofit systems and requirements

Ability to sit for prolonged periods at a desk and work on a computer for data input and processing

Knowledge of issues confronting coral reef conservation

Interest and basic familiarity with Hawaiian cultural knowledge and traditional practices